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BY-LAWS OF
LUTHERAN VIA DE CRISTO OF MINNESOTA
February 2014

ARTICLE 1 - MEMBERS (4th DAY COMMUNITY)

Section 1

Every person who has completed a Via de Cristo weekend (hereinafter referred to as a Cursillista), sponsored by Lutheran Via de Cristo of Minnesota (hereinafter referred to as the Corporation); every other Cursillista who has completed a weekend formerly known as Cursillo©, conducted by the Minnesota Lutheran Community, who chooses to so indicate; and any other Cursillista designated by the Council shall be a member of the Corporation.

Section 2

Meetings: Regular meetings of the members of the Corporation shall not be required.

Special meetings of the Corporation may be called by the Convener by giving adequate notice as defined in Section 3 of this Article I.

Section 3

Notice: Notice stating the place, date, and hour of any meeting of members shall be given to each member entitled to vote at such meeting, not less than five (5) nor more than sixty (60) days before the date of such meeting, by or at the direction of the Convener, or the Secretary, or the officers or persons calling the meeting. When required by statute, the purpose or purposes for which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting shall be deemed to be delivered when deposited in the United States mail addressed to the member at his or her address as it appears on the records of the Corporation, with postage thereon prepaid.

Section 4

Quorum: At all special meetings of the members of the Corporation, a majority of the members shall constitute a quorum.

Section 5

Action Without Meeting: An action may be taken by written action signed, or consented to by authenticated electronic communication, by the number of members that would be required to take the same action at a meeting of the members at which all the members were present.

ARTICLE 2 - STATE GEOGRAPHICAL AREAS

Section 1

Lutheran Via de Cristo of Minnesota Secretariat consists of three general geographical districts in Minnesota: North, South and Twin Cities/Metro.

ARTICLE 3 - DIRECTORS

Section 1

The affairs of the Corporation are managed by the Secretariat, known as the Council, which shall serve as the Board of Directors of the Corporation. The Council shall consist of Convener, Assistant Convener, Secretary, Finance Chair, Spiritual Director (SD), Operations Chair, Communication Chair and three elected members from each district; North, South and Metro. One third of the Council positions (both clergy and lay) will be elected each year. The slate of candidates shall be selected by a Nominating Committee.

The Corporation shall have not less than 14 directors. The Council members shall be elected by the members of the Corporation by a majority of ballots, cast by mail in April of each year. To be eligible for election as a Council member, the following criteria must be met: i) member of the Corporation, ii) has been a weekend rector or on the rector eligibility list, iii) preferably served on a District Sub Committee and iv) a member of and involved with a Christian church. The new Council Members will begin their term of office in May of each year. Their term of office shall be three years, beginning with those elected in 2010.

Section 2

A vacancy on the Council resulting from the removal, resignation or death of an elected Council Member shall be filled by the Council at a regular or special meeting. The Council shall elect a replacement Council Member from the membership at large for the remainder of the term of vacancy.

Section 3

In addition, the elected Council Members may appoint other members to the Council as they deem necessary to carry out specific responsibilities of the Council.

Section 4

The Council shall meet at least four times per year to transact business.

Section 5

A majority of the number of the elected Council members shall constitute a quorum for the transaction of business. All elected Council members shall have a vote, except for the Convener, who shall vote only in the event of a tie.

Section 6

A Council member may be elected to an additional consecutive term of three years.

Section 7

The Council has the authority to remove a Council Member by resolution adopted by the Council, per Minnesota Statute 317A.223 and 317A.225.

Section 8

If a Council Member has two unexcused absences of a Council meeting in a VdC year, he will forfeit his seat and will be replaced.

Section 9

REGULAR MEETINGS: The Council may provide, by resolution, the time and place for holding regular meetings without other notice than such resolution. Additional regular meetings shall be held at the principal office of the Corporation in the absence of any designation in the resolution.

(1) MEETINGS SOLELY BY MEANS OF REMOTE COMMUNICATION. Any meeting among Council Members may be conducted solely by one or more means of remote communication through which all of the Council Members may participate in the meeting, if notice is given of the meeting as specified in Section 10 of this Article III and if the number of Council Members participating in the meeting is sufficient to constitute a quorum at a meeting. Participation in a meeting by that means constitutes presence at the meeting.

(2) PARTICIPATION IN MEETINGS BY REMOTE COMMUNICATION. A Council Member may participate in a board meeting by means of conference telephone or, if authorized by the Council by such other means of remote communication, in each case through which that Council Member, other Council Members so participating, and all Council Members physically present at the meeting may participate with each other during the meeting. Participation in a meeting by that means constitutes presence at the meeting.

Section 10

NOTICE. Notice of any special meeting of the Council shall be given at least five (5) days previously thereto by written notice delivered personally or sent by mail or electronic transmission to each Council Manager at his or her address or e-mail address as shown by the records of the corporation. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail in a sealed envelope so addressed, with postage thereof prepaid. The presence of any Council Member at any meeting shall constitute a waiver of notice of such meeting, except where a Council Member attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. The business to be transacted at the meeting need not be specified in the notice or waiver of notice of such meeting, unless specifically required by law or by these Bylaws.

Any notice to a Council Member given under any provision of these bylaws by a form of electronic communication consented to by the Council Member to whom the notice is given is effective when given. The notice is deemed given if by:

(1) facsimile communication, when directed to a telephone number at which the Council Member has consented to receive notice;

(2) electronic mail, when directed to an electronic mail address at which the Council Member has consented to receive notice;

(3) a posting on an electronic network on which the Council Member has consented to receive notice, together with a separate notice to the Council Member of the specific posting, upon the later of:

(i) the posting; or

(ii) the giving of the separate notice; and

(4) any other form of electronic communication by which the Council Member has consented to receive notice, when directed to the Council Member.

Consent by a Council Member to notice given by electronic communication may be given in writing or by authenticated electronic communication. Any consent so given may be relied upon until revoked by the Council Member, provided that no revocation affects the validity of any notice given before receipt of revocation of the consent.

Section 11

ACTION WITHOUT A MEETING: An action required or permitted to be taken at a Council meeting may be taken by written action signed, or consented to by authenticated electronic communication, by all of the Council Members. The written action is effective when signed, or consented to by authenticated electronic communication, by the required number of Council Members unless a different effective time is provided in the written action.

Section 12

CONFERENCES: A conference among Council Members, or among members of any committee designated by the Council, by any means of communication through which the participants may simultaneously hear each other during the conference, constitutes a meeting of the Council, or the Committee, provided the same notice is given of the conference as would be required for a meeting, and if the number of persons participating in the conference would be sufficient to constitute a quorum at the meeting. Participation in a meeting by that means constitutes personal presence at the meeting.

Section 13

VACANCIES. Any vacancy occurring in the Council and any directorship to be filled by reason of an increase in the number of Council Members, shall be filled by the Council. A Council Member appointed to fill a vacancy shall serve for the unexpired term of his or her predecessor in office.

ARTICLE 4 - OFFICERS

Section 1

The Officers shall consists of the Convener (who shall also serve as the President of the Corporation) , Assistant Convener, Secretary, and Finance Director (who shall also serve as the Corporate Treasurer). The State Council Members shall elect, by majority vote, the following Officers of the Corporation - Convener and Assistant Convener. The members of the Corporation shall elect the Secretary and Finance Director.

Section 2

The Officers of the Corporation shall hold office for one year until they are re-elected or until their successors are elected and qualified, unless their service is terminated sooner because of death, resignation, removal or otherwise.

Section 3

The Council Members may, at any regular meeting, declare the term of office of any officer or officers at an end and shall elect new officer or officers, who, upon their election and qualification, shall assume the duties of their office.

Section 4

Vacancies occurring in any office by reason of death, resignation, or otherwise, may be filled by the State Council at any meeting.

Section 5

State Council Executive Committee shall consist of the Convener, Assistant Convener, Secretary, Finance Director, Spiritual Director, Operations Director and Communications Director. The chair of the Executive Committee shall be the Convener. The responsibilities of the Executive Committee are as follows:

  1. Take action to resolve problems that arise between Council meetings.
  2. Establish a schedule of the future Via de Cristo weekends in coordination with the District Site Selection Committees and present such schedule to the Council by June 18 months ahead.
  3. Act as liaison to the other Cursillo© related communities.
  4. Report all Executive Committee decisions to the Council.
  5. Prepare written minutes of the Executive Committee meetings.
  6. Review annually all the appointed Council positions and make recommendations to change or continue such position.
  7. Identify individuals to fill open positions and present to the Council for approval.

Section 6

The duties of each of the Officers shall be as follows:

  1. Convener. The Convener shall preside at all meetings of Council, sign all official documents, call special meetings of the Council and perform such other duties as usually pertain to the office of Convener. He shall have such other powers and perform such other duties as may be delegated to him by the Council. He shall chair the State Council Nominating Committee and Visioning Committee.
    1. State Nominating Committee. The Nominating Committee for State Council is to glorify God by selecting members to be placed on the annual ballot for election to the Council of the Corporation. The State Nominating Committee shall consist of those Council members whose second terms are ending and the current District Sub-Committee Past Directors. The Nominating Committee shall be identified at the Annual Retreat. The responsibilities of the Nominating Committee are as follows:
      1. Solicit and obtain applications to serve on the Council from members of the Corporation.
      2. Assemble a ballot of the candidates up for election to the Council, which shall be included in the newsletter to all the members of the Corporation.
      3. Communicate the election process and results to the members of the Corporation.
    2. Visioning Committee. The Visioning Committee is to glorify God by taking on special projects and tasks from time to time as directed by the Executive Committee. This is a standing committee and is comprised of the current Convener, Assistant Convener, the most recent past Convener and one representative from each of the three state geographical areas, with approval by the Council. Current Council members are not eligible to be appointed to the committee. The members will be appointed for a term of three years, and after the first term of the initial members, subsequent terms shall be staggered such that one new member is appointed each year.
    3. The Convener shall oversee the following at the District level:
      1. Rector Selection
      2. Site Selection
      3. Nominating Committee
  2. Assistant Convener. The Assistant Convener shall glorify God by performing the duties of the Convener in his absence or disability and shall perform such other duties as the Council shall direct. The Assistant Convener shall chair the Outreach Committee.
    1. Outreach Committee: the purpose of the Outreach Committee is to glorify God by coordinating outreach activities to potential Via de Cristo churches and other Cursillo© ministries. Potential actions include:
      1. Visit pastors and explain the mission and ministry of Via de Cristo. Ask and schedule an opportunity to present a temple talk at churches. Present temple talks at area churches or arrange for a 4th Day Community member to do so.
      2. Open and maintain dialog with other Cursillo© ministries in the state.
      3. Provide Minnesota VdC brochures, applications, and Sponsor Guidelines, etc. to each potential Pastor and/or church secretary.
      4. Work with the members to have a booth at the different church wide events such as Synod meetings.
      5. Submit an article for the newsletter as needed.
    2. The Assistant Convener shall oversee the following at the District level:
      1. Liaison
      2. Ultreya
      3. Leadership Training
  3. Secretary. The Secretary is to glorify God by attending and being responsible for accurate minutes of meetings of the Council, sign all documents requiring the signature of the Secretary of the Corporation, serve all notices provided for in these By-laws or directed to be served by the Convener or the Council and perform other duties as usually pertain to the office of Secretary.
    1. The Secretary shall oversee the following:
      1. Procedures & Documentation
      2. Recorder
      3. Music Copyrights
      4. Council Angels
      1. Procedures and Documentation Committee. The Procedures and Documentation Committee is to glorify God by simplifying and enriching the leadership tasks. The Procedures and Documentation Committee shall consist of the Council Secretary and three to five members of the Corporation. The responsibilities of the Procedures and Documentation Committee are as follows:
        1. Review and update Via de Cristo documents as needed.
        2. Review and create documents as directed by the Council or as needs arise.
      2. Recorder: The Recorder is to glorify God by taking accurate minutes of Council meetings and submit to the Secretary by one week following the meeting. The Recorder is appointed by the State Council and the appointment is reviewed annually.
      3. Music Copyrights: The Music Copyrights person is to glorify God by staying up-to-date with current music copyright laws and providing each weekend team with the specific actions that will keep our worship and rollo music in compliance. The Music Copyright person is appointed by the State Council and the appointment is reviewed annually.
  4. Finance Chair (Corporate Treasurer): The Finance Chair is to glorify God by heading the Finance Committee and overseeing the duties of the State Treasurer. He shall also prepare Annual Reports, prepare State Budget and send financial gifts as needed.
    1. Finance Committee. The Finance Committee is to glorify God by promoting good stewardship of Via de Cristo funds. The Committee shall consist of the Finance Chair, the State Treasurer, and selected members of the Corporation interested in the finances of the Corporation. The responsibilities are as follows:
      1. Responsible for the collection, maintenance, verification, and documentation of all financial records for the Corporation.
      2. Support the non-profit status of the corporation.
      3. Financial planning by clarifying goals and needs – long term, short term, and special appeals and requests.
      4. Analyze previous expenses for use in preparing future budgets.
      5. Set standard range of costs.
      6. Develop financial documentation for appeals and JOG (joy of giving) talks.
      7. Present financial guidelines for paid employees.
      8. Maintain current bank signature card and authorization.
      9. Provide input to keep by-laws up to date.
      10. Develop financial reporting forms as necessary.
      11. Set up authorization procedure for major expenses.
      12. Identify and document written procedure of the Treasurer.

Section 7

The Council may appoint additional positions as it deems necessary.

Section 8

Upon election to serve as Convener, the Director must resign his current position prior to the May Council meeting. The Nominating Committee is responsible for providing at least one name for the state ballot to fulfill the term of the open position.

Section 9

Upon Council election to serve as Assistant Convener, the Director must resign his current position if he sits on the Executive Committee prior to the May Council meeting. If the Director serves as a District Director, the Executive Committee and the Director will meet to discuss the advisability of holding two positions on the Council. If an open position is a result, the Nominating Committee is responsible for providing at least one name for the state ballot to fulfill the term of the open position.

ARTICLE 5 - OTHER STATE COUNCIL POSITIONS

Section 1

The other Council positions shall be the Directors, Past Directors and Directors-Elect from the North, South and Metro District Sub-Committees, Spiritual Director, Operations Director, Communications/P.R. Director and employed positions. Employed positions shall have voice but no vote.

Section 2

Spiritual Director - The Spiritual Director is to glorify God through spiritual leadership. The Spiritual Director is elected to the Council and shall be on an active Lutheran clergy roster and an active Via de Cristo participant. The responsibilities are as follows:

  1. Pastoral support for the State Council.
  2. Guidance and support for District SDs.
  3. Provide updated data for the SD roster.
  4. Develop an outreach program to invite new pastors and seminarians to participate in VdC.

Section 3

Operations Director - The Operations Director is to glorify God by coordinating the materials necessary for a meaningful Via de Cristo weekend. The responsibilities of the Operations Director are as follows:

  1. Trailers:
    1. Maintain the supply trailers.
    2. Coordinate the movement and storage of the supply trailers
  2. Supplies
    1. Inform weekend teams on supply use, purchase and replacement.
    2. Purchase expendable supplies for weekends.
    3. Maintain inventory of supplies.
    4. Manage the credit card account provided by the Council and submit all receipts to the State Treasurer.
    5. Maintain equipment and reusable supplies.
    6. Maintain records of all sources of materials and a file a copy with the VdC office.
  3. Manuals
    1. Collaborate with Via de Cristo Office Coordinator to ensure weekend manuals are up-to-date and supplied to weekend teams.
  4. Database
    1. Collaborate with Via de Cristo State Office Coordinator to ensure Via de Cristo database is current and user-friendly.

Section 4

Communications/PR Director – The Communications/PR Director is to glorify God through the coordination of communications and palanca to the 4th Day Community. The responsibilities of the Communications/PR Director are to oversee the preparation of the annual report and to oversee the following appointed positions:

  1. State Palanca Coordinator. The Palanca Coordinator is to glorify God through spreading the Good News of upcoming Cursillo© type weekends throughout the world. The Palanca Coordinator is appointed by the Council and the appointment is reviewed annually. The responsibilities are as follows:
    1. Mail the Minnesota Via De Cristo weekend schedule to Via de Cristo and related Cursillo© communities throughout the United States and overseas, such as Episcopal, Catholic, Unidos en Cristo, Charis, Walk to Emmaus, TEC, etc.
    2. Send palanca on behalf of Minnesota Via de Cristo State Council to other Via de Cristo and related Cursillo© weekends in a timely manner so as to reach them prior to the start of sponsored weekends.
    3. Coordinate with District Sub-Committee Palanca Chairs the distribution of palanca.
    4. Work with District Sub-Committee Palanca Chairs to provide guidance regarding prayer vigils and palanca for upcoming weekends.
  2. Web Site Manager. The Web Site Manager is to glorify God by informing and educating the 4th Day community and the general public of Via de Cristo activities through the creation and maintenance of the corporation’s web site. The Web Site Manager is appointed by the Council and the position is reviewed annually. The responsibilities are as follows:
    1. Implement a web strategy as proposed by the State Council.
    2. Strictly follow Council guidelines in creating web content.
    3. Coordinate with the Newsletter Editor to place appropriate newsletter items on the web site.
  3. Newsletter Editor. The Newsletter Editor is to glorify God by informing and educating the 4th Day Community through the creation and distribution of the corporation newsletter. The Newsletter Editor is appointed by the State Council and the position is reviewed annually. The responsibilities are as follows:
    1. Gather and edit newsworthy items for publication of the Minnesota Via de Cristo newsletter.
    2. Work with production person to prepare files for printer.

ARTICLE 6 - EMPLOYED POSITIONS

Section 1

State Office Coordinator. The State Office Coordinator is to glorify God through the coordination of assignments and promotion of Via de Cristo. The Office Coordinator is employed by Lutheran Via de Cristo of Minnesota, under the direction of the Council, to coordinate the operations of the corporation. The salary is negotiated with the Council. The Office Coordinator is hired by the Council and the position is reviewed annually by the Executive Committee with input by the Council. Along with the current Job Description, the responsibilities are as follows:

  1. Contact, resource and information person for the corporation.
  2. Handle duplication and distribution of all written materials needed for liaisons, forums, training, teams and weekends.
  3. Prepare and maintain the state database and all computer records.
  4. Maintain the permanent files of the Corporation.
  5. All other such other duties as usually pertaining to his office or may be assigned by the Council and/or outlined in the current job description.

Section 2

State Treasurer. The State Treasurer is to glorify God by promoting good stewardship of Via de Cristo funds. The Treasurer is hired by the Council and the position is reviewed annually by the Executive Committee with input by the Council.

The responsibilities of the State Treasurer are as follows:

  1. The State Treasurer shall record and have custody of all funds and securities of the Corporation which may come into his hands and are deposited by the Office Coordinator in such bank or depository as the Council may designate.
  2. He shall enter regularly, on the books of the Corporation, to be kept by him/her for that purpose a full and accurate account of all monies received and paid on the account of the Corporation, and provides a written financial report at Council meetings.
  3. Support the non-profit status and tax reporting requirements of the corporation.
  4. Serves on the Finance Committee.
  5. All other such other duties as usually pertain to his office or may be assigned to him by the Council.
  6. Maintain an annual reconciliation process.
  7. Prepare and maintain all financial records.
  8. Communicate and support each weekend treasurer with resources and advice.
  9. Communicate with District Treasurers bi-monthly to answer questions or send updates.
  10. All other such duties as usually pertain to his office or may be assigned by the Council.

ARTICLE 7 - DISTRICT SUB-COMMITTEES

Section 1

The District Sub-Committees are to glorify God by administrating the activities within the three geographic districts of Minnesota. The three District Sub-Committees are Twin Cities/Metro, North and South.

Section 2

The Director-Elect from each District Sub-Committee shall be elected by the members active in the said district. The Director, Past Director and Director-Elect from each District Sub-Committee shall be voting members of the Minnesota Secretariat State Council.

Section 3

The Sub-Committees will meet a minimum of six times during the year - at the discretion of the District Executive Committee. This includes the first meeting in June and the all-state retreat. Dates and locations will be selected prior to the May Council meeting, reported to the Convener and posted in the newsletter and on the website.

Section 4

Each District Sub-Committee shall consist of the following positions.

  1. Director
  2. Director Elect
  3. Past Director
  4. Spiritual Director
  5. Secretary/Treasurer
  6. Leadership Training Chair
  7. Trailer/Supplies Chair
  8. Liaison Chair
  9. Ultreyas Chair
  10. Site Selection Chair
  11. Allocations Chair
  12. Palanca Chair
  13. Music Chair

Section 5

The responsibilities of the District Sub-Committees members are as follows:

  1. Attend scheduled meetings.
  2. Attend the all-state retreat.
  3. Appoint and chair the District Committees.
  4. Select rectors for Via de Cristo weekends in compliance with guidelines.
  5. Select sites for Via de Cristo weekends in coordination with State Council.
  6. Disseminate Via de Cristo Council proceedings to their committee.
  7. Report District proceedings monthly to the State Council.

Section 6

The appointed members of the Sub-Committees shall hold their positions for up to three years. Each will be reviewed annually by the District Executive Committee. A second term of three years is available.

Section 7

If a District Sub-Committee member has more than two unexcused absences from the meetings in a VdC calendar year, he will forfeit his seat and be replaced.

Section 8

Executive Committee – Each District Sub-Committee shall establish an Executive Committee which will consist of Director, Director-Elect, Past Director, Secretary/Treasurer and Spiritual Director. The responsibilities of the District Executive Committee are as follows:

  1. Take action to resolve problems that arise outside the District Sub-Committee meetings.
  2. Function as Nominating Committee to select potential Director-Elect candidates. Present the candidates to the District Sub-Committee for approval and communication to the State Nominating Committee.
  3. Annually review all District Sub-Committee appointed positions and forward to the State Council for affirmation.
  4. Make recommendations to the District Sub-Committee of potential weekend rectors from the State Rector Eligibility list and forward to the State Council Convener.
  5. Report all Executive Committee decisions to the District Sub-Committee and State Council.
  6. Prepare written minutes of the Executive Committee meetings.
  7. Set and communicate meeting dates and locations prior to the May Council meeting.

ARTICLE 8 – OTHER DISTRICT SUB-COMMITTEE POSITIONS

Section 1

Director – The District Director is to glorify God by presiding over the monthly Sub-Committee meetings and the District Executive Committee but shall have no vote, plus attend the State Council meetings, with voting rights. The Director will assume the position of Past Director after one year as Director. The responsibilities are as follows:

  1. Provide input to the State Finance Director regarding budget issues.
  2. Chair the District Rector Selection Committee.
  3. Chair the Nominating Committee.
  4. Disseminate VdC Council proceedings to the Sub-Committees.
  5. Report District proceedings in writing to the Council one week following each meeting.
  6. Assist with Rector/Leadership training as needed.

Rector Selection Committee. The Rector Selection Committee is to glorify God by providing recommendations to the Sub-Committee Executive Committee with names of qualified weekend rector candidates. The committee will be composed of: the Director, past Director, two former Men's rectors, two former Women's rectors. Former rectors may be asked to serve based on the recommendations of the Executive Committee. Length of service shall be two year terms - with one of the men and one of the women former rectors agreeing to three year terms, in order to stagger terms and ensure continuity of the process

Nominating Committee: The Nominating Committee for District Sub-Committee is to glorify God by selecting members to be placed on the annual ballot electing the District Sub-Committee Director-Elect, as well as select the appointed members.

Section 2

Director-Elect – The Director-Elect is to glorify God by assisting the Director, overseeing communications from the District Sub-Committee to and from the State Council Communications Director, chairing the District Sub-Committee Meetings when requested and attending the State Council Meetings with voting rights. The Director-Elect will assume the position of Director after the first year in office as Director-Elect.

Section 3

Past Director – The Past Director is to glorify God by filling this position after serving as Director of the District Sub-Committee for one year. He shall act as an advisor to the Director and Executive Committee and serve in any capacity as requested by the Director.

Section 4

Spiritual Director – The Spiritual Director is to glorify God by supporting the Via de Cristo weekends by contacting and placing qualified lead SDs on the weekend teams well in advance and communicating this to the District Sub-Committee and the State Council Spiritual Director. He will maintain contact with each lead SD throughout the training period, the weekend and follow-up. He will bring any concerns to the District and to the Council SD in a timely manner. He will provide on-going spiritual support for the District Sub-Committees. The Spiritual Director is appointed by the District Sub-Committee and the appointment is reviewed annually.

Section 5

Secretary/Treasurer – The Secretary/Treasurer is to glorify God by attending the District meetings and taking complete and accurate minutes of the District meetings. These minutes will be sent to the State Convener and Sub-Committee members within one week of the meeting. The Secretary/Treasurer will coordinate financial transactions of the District Sub-Committee with the State Treasurer and State Treasurer and State Council Finance Director as well as ensure weekend treasurers have necessary financial support. The Secretary/Treasurer is appointed by the District Sub-Committee and the appointment is reviewed annually.

Section 6

Leadership Training and Development Chair- The Leadership Training and development Chair is to glorify God by seeking, training, developing and evaluating leadership. The Leadership Training person is appointed by the District Sub-Committee and the appointment is reviewed annually. The responsibilities of the Leadership Training are as follows:

  1. Using materials supplied by the State Council, provide two informational sessions to prepare team leadership prior to the first all-team meetings (Day 2). These meetings will provide a broad overview of the Cursillo© method. (pre-weekend, the weekend and post- weekend). The forum shall provide an opportunity for questions and discussions.
  2. Notify the Via de Cristo office well in advance of all training dates so the manuals are prepared.
  3. Meet, according to schedule, with Rectors to instruct, give manuals, community roster, team application lists, etc.
  4. To develop future leadership by reviewing weekend evaluation forms in order to receive names others see as good leaders, and to provide a roster of leader possibilities from computer printout.
  5. To identify and pass possible names on to those choosing team members – Rectors, Assistant Rectors, Support Team Rectors, etc.

Section 7

Trailer/Supplies Chair– The Trailer/Supplies Chair is to glorify God through the provision of supplies and equipment for the weekends. The Trailer/Supplies Chair is appointed by the District Sub-Committee and the appointment is reviewed annually. The responsibilities are as follows:

  1. Communicate with State Operations Director to ensure equipment inventory is complete and available for scheduled weekends.
  2. Make arrangements with the State Operations Director to facilitate the transfer of the weekend supply trailer to weekend location.
  3. Communicate with each weekend 4th Day Rector before, during and after the weekend to answer questions and assist with unforeseen needs.

Section 8

Liaisons Chair - The Liaisons Chair is to glorify God by extending the VdC experience beyond the weekend. The Liaison person is appointed by the District Sub- Committee and the appointment is reviewed annually. The responsibilities are as follows:

  1. To work with and inform church liaisons of the importance of leading their communities in 4th Day growth through renewal and Ultreyas.
  2. To conduct training sessions as needed.
  3. To work with the Ultreya Committee on common goals & activities.

Section 9

Ultreya Chair - The Ultreya Chair is to glorify God, extending the experience beyond the VdC weekend. The Ultreya Chair is appointed by the District Sub-Committee and the appointment is reviewed annually. The responsibilities are as follows:

  1. To help individual communities or groups set up Ultreyas.
  2. To help new and smaller communities set up renewal groups.
  3. To involve as many from the 4th Day community as possible.
  4. To work with the Liaison Committee on common goals and activities.

Section 10

Site Selection Chair - The Site Selection Chair is to glorify God in the process of securing locations for Via de Cristo weekends. The Site Selection Chair is appointed by the District Sub-Committee and the appointment is reviewed annually. The responsibilities of the Site Selection Chair are as follows:

  1. Build a team from various District locations.
  2. Work with the Sub-Committees Executive Committee in formulating weekend dates and site schedule. Director will relate plans to the State Convener prior to finalizing.
  3. Using the State Host Church Site Selection form, confirm all arrangements with each site in writing prior to publication of the approved schedule.
  4. Keep copy of signed contract and mail original to State Office.
  5. Complete all arrangements by June for 18 months ahead and present a final draft of the confirmed site schedule to the Council and to the editor of the newsletter.

Section 11

Allocations Chair - The Allocations Chair is to glorify God through prayerful selection of weekenders from applications submitted. The Allocations person is appointed by the District Sub-Committee and the appointment is reviewed annually. The responsibilities the Allocations Chair are as follows:

  1. Follow the guidelines for the acceptance of weekenders as set forth by the State Council.
  2. Send appeals for exceptions to the guidelines to the District Director for discussion. Director may contact State Convener for input.
  3. Make the community aware of the allocation guidelines.
  4. Provide timely updates to the District Sub-Committee Executive Committee on the status of weekender openings

Section 12

Palanca Chair – The Palanca Chair is to glorify God by supporting Via de Cristo weekends and other Cursillo-type weekends throughout the world on behalf of the District Sub-Committee. The Palanca Chair is appointed by the District Sub-Committee and the appointment is reviewed annually. The responsibilities are as follows:

  1. Work through the district chairs to provide guidance regarding prayer vigils and palanca for upcoming weekends.
  2. Work with the State Palanca Coordinator to coordinate these common goals.
  3. Request palanca in the form of paper, prayer and love for the weekenders and team from various Cursillo communities to be sent to the District Palanca Coordinator for distribution on the requested weekend.
  4. Send palanca on behalf of the district to the other Via de Cristo and Cursillo type weekends in a timely manner so as the reach them prior to the start of the sponsored weekend.

Section 13

Music Chair – The Music Chair is to glorify God through working with District musicians in preparation for the weekend.

  1. Provide assistance to fill musician needs on teams, weekend serenades, Clausuras, and Ultreyas
  2. Provide training, workshops and guidance for musicians C. Contact and recruit new musicians
  3. Assist musicians in abiding by music copyright laws
  4. Maintain a current database of musicians from the District and forward to State Office.
  5. Guide musicians in selecting and learning Via de Cristo standards to teach on weekends (strictly limit new music to one song)

Section 14

With approval by the Council, District Sub-Committees may appoint additional members as deemed necessary.

ARTICLE 9 – ADDITIONAL COMMITTEES

Section 1

The State Council may, from time to time, appoint such committees as it deems proper, and may prescribe the functions and duties of such committees and the term of membership of committee members.

ARTICLE 10 – BANK ACCOUNT

Section 1

The funds of the Corporation shall be deposited in such bank as the Council may designate and shall be withdrawn upon the signature of the State Treasurer. The State Council Convener shall also be a signor on all general funds accounts.

Section 2

There shall be a reconciliation of the books on an annual basis or when the holder of the position of State Treasurer changes, whichever comes first.

ARTICLE 11 AMENDMENTS

Section 1

These By-Laws of the Corporation may be amended by a two-thirds majority of the members of the Council at any meeting duly called for that purpose.

ARTICLE 12 MINNESOTA STATUTES

Section 1

The Corporation and the four governing bodies shall operate under Minnesota Statutes Chapter 317A, the Minnesota Nonprofit Corporation Act as amended. The order of authority shall be:

  1. Federal Law
  2. Minnesota Statutes
  3. Lutheran Via de Cristo Minnesota Articles and By-laws
  4. Roberts Rules of Order
  5. Past Practices

ARTICLE 13 LIMITATIONS ON CORPORATE ACTIVITIES

Section 1

CERTAIN LIMITATIONS ON CORPORATE ACTIVITIES. No part of the activities of the corporation shall be for carrying on propaganda or otherwise attempting to influence legislation or participating in or intervening in any political campaign on behalf of any candidate for public office. No part of its net earnings shall inure to the benefit of any Council Member or officer of the corporation or any private individual shall be entitled to share in the distribution of any of the corporation’s assets on dissolution of the corporation.